Executive Assistant

Edmonton, Calgary or Athabasca, AB
VP Information Technology and CIO
AU Calgary, AU Edmonton, or AU Athabasca
92,051.00  Annual
63,722.00  Annual
Permanent Full Time
Division VP Information Technology and CIO FTE 1.0
Location Name AU Calgary, AU Edmonton, or AU Athabasca Position Type Permanent Full Time
Location Edmonton, Calgary or Athabasca, AB Job ID 1501
Posted 10/05/2018 Wage Min 63722.0000
Closing Date 10/21/2018 Wage Max 92051.0000


Reporting directly to the Vice President Information Technology and CIO (VPITCIO), the Executive Assistant (EA) is responsible for provision and coordination of the following essential services within the Office of the Vice President Information Technology and CIO (OVPITCIO):

  • Management of support services,
  • Administrative support for all Director-level and Deputy CIO OVPITCIO staff,
  • Assistance in supporting the HR, financial and project aspects of the division, and
  • Generation of reports and documentation as required and requested.


A key requirement of this position is managing and coordinating the flow of information and activities within the OVPITCIO. The EA ensures the smooth operation of the administrative functions and completion of projects as required by the VPITCIO. The EA provides assistance, when required, to the Director-level staff and Deputy CIO of the OVPITCIO.

The EA acts under the general direction of the VPITCIO, but demonstrates initiative and is capable of working independently and with minimal supervision. The position requires a high degree of confidentiality and discretion. Exceptional organizational skills, problem solving, and the ability to optimize software, processes and databases are an essential component of this position.

If you thrive in supporting visionary IT leadership as we build Athabasca University’s digital transformation, join our Alberta-based Information Technology team as the Executive Assistant to the Vice President Information Technology and Chief Information Officer. As Canada’s only digital-first university, join us in transforming traditional online learning to the cloud and code campus of the future.

Moving Beyond Place, AU is a semi-virtual organization anchored by three administration hubs across Alberta.  Therefore, this role has the option of being located in Athabasca, Edmonton or Calgary.

Where applicants have equal skills, abilities, and experience candidates who are willing to relocate within the County of Athabasca will be given preference. The vibrant town of Athabasca is located in the heart of Alberta’s boreal forest on the banks of the Athabasca River. The community offers modern services, affordable housing, excellent public schools, and a variety of recreational activities to suit everyone’s lifestyle.

Athabasca University offers an interest-free loan for new employees who relocate within Athabasca County or the Town of Athabasca.



  • Undergraduate degree with more than three (3) years’ of progressively more complex administrative experience, preferably in a post-secondary environment. An equivalent combination of education and work experience may be considered.
  • Outstanding interpersonal, verbal and written communication skills as well as excellent organizational, time-management and administrative skills.
  • Strong critical thinking and decision-making skills.
  • Expert knowledge of key office computer systems and software, preferably including knowledge of Microsoft Office, Adobe and SharePoint.
  • Ability to work effectively under pressure, set priorities in relation to own work and delegate/allocate tasks as required.
  • Must have the capability to deal effectively with a varied, demanding schedule, multi-task and maintain accuracy while meeting deadlines and cope in an interruption driven environment.
  • Ability to be analytical, detail-oriented, flexible and decisive, and to analyze and resolve specific problems in a timely fashion.
  • Must be able to work in a team environment and uphold the University’s values.
  • Work independently, prioritizing and re-prioritizing work, but able to recognize the need for keeping others informed, as required.
  • Respect and maintain confidentiality. Ability to address confidential and sensitive issues on a wide range of topics on a continuing basis.
  • Certifications and extensive knowledge of relevant administrative policies and procedures would be an asset.


The full Job Description can be viewed at: Executive Assistant

For further information regarding this position, please contact Graeme Denney at 780-509-7600 or via e-mail: gdenney@athabascau.ca